You, on Wednesday: “Can you do Monday at 4 or Tuesday at 2:30?”
Them, end of day on Friday: “Sure, Tuesday at 2:30 works for me.”
You, on Monday morning: “Actually, Tuesday 2:30 doesn’t work for me anymore. How’s Thursday at noon?”
If this scenario sounds familiar, you’ll want to check out Calendly. It’s an online tool that makes it super easy to schedule meetings with people.
You tell Calendly when you are theoretically available. For example, Mondays through Wednesdays from 9 a.m. to 3 p.m. and Thursday from 1 p.m. to 5 p.m. Then you send a link to a Calendly page to the person you want to meet with, and they can pick a time. Once they pick a time, an event is automatically added to your calendar for the meeting.
Calendly connects to your personal calendar, so that people cannot book a time with you when you already have something else scheduled. Plus, you can set handy restrictions, such as requiring that any meeting is booked at least x hours in advance, or that you always have at least y time between meetings.
All it takes is you sending a link, and your meeting partner picking a time that works. No more back and forth.
This is software at its best: it saves you time, it’s a pleasure to use, and it’s inexpensive. What’s not to love?
Go check it out.
P.S. If this sounds like an ad for Calendly, that’s because I think it’s great! I have no affiliation with Calendly—I just want to save you time. For more awesome services that can help you, check out my resources page.