Long-time readers know that I keep my projects well-organized using OmniFocus. (In fact, if you’re new to project management, a great place to start is my guide to setting up OmniFocus for maximum productivity.)
I also do a weekly review to make sure I know the status of all of my projects and to make sure I know the next action step for each project.
If you experience a lot of stress in your work, or your attention is all over the place, then organizing your projects might relieve a lot of stress for you. Bringing some order to your projects can help you prioritize your work, can help you focus on one task at a time, and can help you avoid procrastination.
Now, if that all sounds terribly formal, don’t worry. I keep my project management light-hearted and don’t take it too seriously.
If you could use some help organizing your projects, though, here’s how I organize mine:
- Admin (e.g. file taxes)
- Marketing (e.g. post about 30-Day Creator Challenge on social media)
- Relationships (e.g. schedule coffee with another entrepreneur)
- One-off projects (e.g. write 30-Day Creator Challenge emails or preparing for a podcast appearance)
- Client projects
- One project for each client, containing items such as preparing for calls or sending follow-up emails
- Fun (e.g. look into taking a workshop on a certain subject)
- Health (e.g. meditation or get vaccination booster)
- Home (e.g. buy groceries or test the fire alarm)
- Learning (e.g. take online course on shooting videos with a smartphone)
- Personal finances (e.g. pay taxes)
- Personal relationships (e.g. schedule drinks with a friend)
- Volunteer work (e.g. prepare presentation)
- Wishes (reminders to wish people a happy birthday, anniversary, etc.)
- One-off projects (e.g. learning to lead climb or finding a new apartment)
- A one-off project for each trip (current planned trips are a trip to Tenerife with a friend, a trip to Turkey with my girlfriend, a trip to Fontainebleau with a different friend, and a road trip to several U.S. National Parks, also with my girlfriend)
- Project templates
- Packing list (Having your own packing list is awesome! It helps you pack faster and ensures you won’t forget an important thing for your trip.)
- Onboard a new client
Has my list inspired you to organize your projects a little differently? Do you think I’m missing anything?